Case Study Details
LNMU File Tracking & Document Dispatch System
Executive Project Overview
Enterprise intra-university File Tracking System engineered to record, trace, and audit the physical movement and digital docket history of administrative files across 40+ departments with QR code checkpoints.
Problem Statement
In a large university administration, files moving between Vice-Chancellor Secretariat, Registrar Office, Finance Officer, and Examination Control branches often suffered from delays or untraced physical locations.
Solution Delivered
Innovation Trove created a centralized E-Governance File Tracking System:
- Unique Barcode & QR Docket Tagging: Every file docket receives a persistent QR code tag scanned upon receipt and dispatch at every desk.
- Real-Time Physical Location Tracking: Authorised administrative officers can immediately identify which table/department holds a specific file and for how many days.
- Anti-Tampering Audit Log: Complete immutable timestamp history of file approvals, comments, and transit handlers.
- Pending Desk Analytics: Departmental bottleneck dashboards highlighting desks with overdue files.
Impact
Reduced file transit turnaround from weeks to days, eliminating file loss and dramatically expediting administrative approvals.
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Platform / Project
LNMU File Tracking & Document Dispatch System
Category
LNMU University Portals & ERP
Live Production URL
Core Technology Stack
Delivery Model
Dedicated Agile Engineering Squad
Deployment Architecture
High-Availability Cloud & Data Security
Compliance & Standards
100% Client IP Ownership & NDA Protected